- Event Dynamics Team
What It Takes to Run a Great Virtual Meeting
Virtual meetings — even impromptu ones sparked by fears of a contagion — can be run more effectively, using meeting best practices and innovative technology.
10 broad hints and guidelines:
Virtual does not mean cheap – today, technology expectations are high. A back-up plan is essential.
Build your content outline and objectives and only after that, select the right platform.
The platform is key – robust, flexible, reliable. There are over 250 platforms on the market today – we can assist you to make a good decision in line with your budget and your objectives.
The challenge: How to present your content in a way that is going to engage your attendees – increasingly more challenging in today’s Zoom-weary world?
Time: Plan the hours and length of the program for virtual attendees.
Allow buffers in case of speakers going over or having technical issues.
Timing for an in-person event is so different from virtual participation.
International time zones can be challenging, particularly for live sessions.
Live sessions involve risk – rehearse, rehearse, rehearse.
Content in a virtual event will live so much longer than an in-person event. This can be appealing to sponsors too.
Opportunities to network: chats, virtual lounges, virtual poster sessions and virtual exhibitions and demonstrations
Analytics – a platform that offers good analytics will bring invaluable insights into trends and behavior that you can use for your future events.